Streamline and simplify student registration activities with digital forms and data capture

School administrators are faced with a variety of internal and external documentation that must be filled out, signed, and completed prior to the start of the school year. Often, external documentation encompasses everything from information release forms and personal information to medical records and health information – all enclosed within student registration packets. These student packets often leave administrative staff bogged down with manual processes of data entry as well as extensive, unnecessary extra administrative work.

Fortunately, leveraging GoFormz for documentation and operational data capture, school administrators can digitize their education student packets to be completed from phones, tablets, and computers, and drastically accelerate review and processing. Forms completed digitally can be accessed and reviewed in real-time, as soon as they have been submitted – meaning that teachers and school administrators no longer need to rely on parents/guardians to deliver documents in order to register students. 

Getting started with digital forms is simple. GoFormz preserves the look and feel of your original paper forms – streamlining user onboarding and setup. Leveraging our powerful form builder, users can simply create custom form templates with drag-and-drop dynamic form fields, with no coding experience required. 

Your digital registration packets can be easily equipped with Signature boxes, to capture parent/guardian permissions. These Signatures can even be made Required, ensuring school administrators have everything they need as a form is submitted – eliminating the need to hunt down students for additional information and expediting registration processes. Since registration packets can be extensive, users can also leverage Replicate fields to eliminate redundant data entry demands. For example, when completing lengthy paperwork that requires the parent to fill in their name in multiple fields, rather than having to rewrite the parent's name multiple instances, the user would only need to complete the field once and that same information would be populated throughout each instance in the form.

To provide parents/guardians with easy access to registration packets, using our form sharing feature, Public Forms, a link to your digital student registration packets can be emailed to parent/guardian contact lists or uploaded onto your school website. This functionality greatly simplifies sharing and collecting forms when working with thousands of students and parents. Users can even add Expiration Dates to Public Forms to limit submissions to a specific time range, especially when there are deadlines for completion.

Once forms are submitted, school admins not only have access to those submitted documents in real-time but forms can automatically be routed to administrators – streamlining collaboration across various departments and expediting workflow processes. With digital forms acting as a frontend to information collection of your operation’s data capture, users can leverage Automated Workflows to streamline data collection and communication, all while eliminating manual data entry obstacles, increasing data accuracy, and automating record-keeping. 

This functionality can be used in various ways, but the greatest advantage of Automated Workflows is the ability to route completed forms to integrated business applications (Box, OneDrive, and more). With the ability to establish a constant current of real-time data, users can enter data within an interface that looks exactly like the forms they know, and instantly route that information to connected systems – elevating user adoption and simplifying ease of setup. Users can even automatically dispatch forms pre-populated with data pulled from integrated systems – accelerating form completion and improving data accuracy.

Users can even leverage Template Events to automatically route a copy of a completed form to key players, once a specific action has taken place. Digital form Templates can even be set up to transfer to school administrators once a parent/guardian has completed their portion of the documentation. For example, once a form has been completed, Template Events can instruct to be transferred to a school admin, for them to reopen, fill out, and complete with their input data – significantly streamlining collaboration.

Key fields and features

• Replicate fields – Information entered within a field can be instantly populated within corresponding fields throughout your digital forms – significantly accelerating data entry.

• Signature fields – Easily capture parent/guardian consent.

• Required fields – Enforce digital data capture with Dynamic Field Properties for thorough, completed registration packets

• Public Forms – Set up a link to your student registration packet on your school district website to allow easy access for parents/guardians to begin filling out student registration forms online with our form sharing feature. 

• Automated Workflows – Once a student registration packet has been completed, automatically route copies of completed forms to school administrators, Tag forms with a student’s names, or upload forms to connected business applications (Google Drive, Box, or more).

Leveraging digital forms to register students, collect information, and more, not only elevates school district administrative teams but creates endless opportunities to further streamline additional aspects of school-related documents. To learn more about the several education form template that administrators can use to expedite and streamline registration processes, check out these top five digital forms for school administrators.