Leverage these powerful features to enhance your digital food safety forms and data capture

Elevate your processes and enrich your data collection by adding these powerful features to your food safety Form Templates and workflows. Leveraging these features can introduce new opportunities for growth, while streamlining processes and achieving transformative work efficiencies. 

Whether you’re new to GoFormz or you’ve already uploaded your entire form collection to our platform, these five features can elevate your digital food safety forms and take your data capture further.

Conditional Logic
To ensure the food safety protocols are being met appropriately, and that data is being captured rather than lost, utilize Conditional Logic within your digital form Templates. Depending on the safety form and how it is being used, Conditional Logic can instantly populate multiple fields with corresponding values, make certain fields Required for completion, change field colors, or even make fields hidden, based on the specific values being entered. For example, if the temperature of food products were being recorded for a daily temperature log report, and an entered temperature was too high, Conditional Logic would trigger additional fields to auto-populate, while Required fields prompt additional information based on the changes that were made to the temperature for that day. Eliminating opportunities for missing information, and resulting in a higher level of transparency.

Data Sources
Data Sources act as a simplified database table that can be referenced by form fields to automatically populate fields, providing a powerful way to simplify data capture and increase accuracy. For example, when filling out food safety forms, if a user enters a product name, additional information about that product will auto-populate, resulting in thorough completion of the form. Another method to utilizing Data Sources is through Option Filtering which presents options to users based on the value of another field. For example, while using form logic, you can set up fields that only populate the food products that fall under the same brand name, resulting in faster form completion and fewer errors.

Scheduled reporting
Using GoFormz Workflows, the Reporting Tool offers users the ability to schedule automatic reports at daily, weekly, or monthly intervals, which can then be uploaded to connected applications or emailed to collaborating team members. This dynamic feature builds upon itself over time - as more and more forms are completed, the data from those forms get added to the report if it meets the filter criteria you set for the report. For example, when completing daily quality assurance checklists, every time the checklist is recorded and dispatched to the Reporting Tool, the data captured within that form will continuously build upon itself over time, resulting in a centralized data collection hub for information.

Automated routing
Avoid manual handoffs with automated form routing. Once a PDF is submitted, the completed copies can be instantly emailed to coworkers, supervisors, and or connected systems through our ability to integrate with various platforms.

One of our food and beverage clients, Muller Management, an independent Mcdonald’s franchisee, made the switch from paper to digital forms. Through Automatic Workflows, their supervisors would complete forms (from any franchise location) and automatically email their forms for review. Not only does this form routing maintain a more effective and efficient record-keeping process, but it allows supervisors the ability to track forms and review completion across multiple locations simultaneously throughout their operations. Ultimately, this workflow ensures forms reach the appropriate destination and simplifies collaborator communication.

Various platform integrations
One of the many benefits of the GoFormz platform is the ability to easily integrate with other powerful programs and apps, like Salesforce, Quickbooks, and Google Workspace, making it easy to route completed forms and seamlessly connect data to internal records. With this flexibility to integrate GoFormz with your existing systems means you have the ability to streamline your workflows from start to finish. With this capability, GoFormz mobile forms make it easier than ever before to dispatch forms pre-populated with information passed between your integrated systems, as well as create customized reports with a variety of data points to match your specific needs, and much more.

To learn more about powerful features that can transform your data capture and streamline your business operations for food safety programs, sign up for a free trial with the GoFormz platform today or see how food service providers are utilizing digital forms today.